WorkCompCollege – Workers' Compensation Certifications

Author: mpew

  • How Support Systems Shape Injured Worker Recovery After a Workplace Injury

    Key Insight: Recovery from a workplace injury is rarely shaped by one treatment or one milestone. For Steven, it was shaped by the people who showed up: family, coworkers who understood, an employer who stayed in touch, medical providers who explained the plan, and a nonprofit team that let him choose his work. His story also shows that support without communication leaves a gap. When the person managing the claim stays silent, kindness from everyone else cannot fully replace the answers a worker is waiting for.

    Why Human Support Matters During Injured Worker Recovery

    Steven’s job kept him moving. A typical route could cover up to 300 miles one way, and a workday could stretch to 12 hours.

    Then, in 2021, he injured his neck and right shoulder, and the moving stopped. Years later, after two shoulder surgeries, he was still recovering, and much of that time was spent at home, waiting.

    “You sit in your home and stare at four walls waiting for physical therapy appointments and follow-ups… When I was at home, I felt useless.”

    A claim file tracks surgeries, appointments, and work status. It does not track how a worker feels sitting at home between them. What changed that feeling for Steven was not one treatment. It was people.

    “It’s a mental game, not just a physical one. And being able to conquer that mental side, you do recover more quickly. I can attest to that.”

    As Thanksgiving approaches, many of us pause to name the people we are grateful for. Ask Steven who helped him, and the list is long. Ask him who he rarely heard from, and the list is short, but it matters just as much.

    Meet Steven: A Shuttle Delivery Driver Facing a Long Workers’ Compensation Recovery

    Steven works as a shuttle delivery driver. He delivers a full trailer to its destination, then hauls an empty one back to his company’s hub.

    His neck and right shoulder injury led to a first shoulder surgery that did not give his care team the results they hoped for. A second surgery followed. Steven said the long road took a toll on his mind as well as his body.

    How a Slow Post-Surgical Protocol Complicated Modified Duty

    What came after the second surgery tested him in a way he had not expected. His doctor chose a deliberately slow rehabilitation plan. The message, as Steven remembered it, was that they would take their time and do this slowly. He was placed on no-work status for several weeks and attended physical therapy, where the therapist moved his arm for him. He called the approach the “moon protocol.”

    “It was slow motion everything. It meant I stayed in the arm sling for a full six weeks. Normally, they’d have you take your arm out of the sling at one of two weeks, depending, and then they’d start small exercises. But they didn’t do that with me… It was all passive movement, and they were moving my arm for me.”

    His physical therapist was open and honest about the plan from the start. Steven said that gave him more confidence the second surgery would go better than the first.

    Then the light-duty offer arrived, and it surprised him.

    “It was a little shocking to get the notification of light-duty, because I was still technically supposed to be on passive movement. My arm wasn’t even out of the sling yet. I was nervous. I didn’t want to put myself in a position where I’d need yet another surgery.”

    Steven’s concern was not about the idea of work. I was about re-injury, after a surgery that had already fallen short once. “You’re scared because you don’t want to push too hard and re-injure,” he said.

    Key Insight for Claims Professionals: A modified duty offer can be good news and still feel like a risk. For a worker in the middle of a cautious post-surgical protocol, the first question is a fair one: is this safe?

    How Family, Coworkers, and Employers Support Injured Worker Recovery

    Steven credits his family for being supportive and helpful throughout. He also stayed connected to coworkers, some of whom had been through work injuries of their own. Because he struggled mentally during the long recovery, talking with people who understood made him feel less alone. In last month’s edition, William described coworkers who stopped calling. Steven’s experience was the opposite, and he valued it.

    His employers safety representative checked in regularly and let him know the company might look for modified duty. Steven did not hear regularly from his direct supervisor, but the safety representative filled that gap.

    “My employer went above and beyond to accommodate me, and other workers that have been injured in the past. They’re working hard to help us conquer that mental game that comes along with an injury and being away from work, and giving their employees a sense of purpose.”

    Key Insight for Claims Professionals: For an injured worker, knowing someone is paying attention can matter as much as knowing someone is paying benefits.

    How Off-Site Modified Duty Through Transition2Work® Gave Steven Choice and Purpose

    In June 2026, Steven was referred to a nonprofit through ReEmployAbility’s Transition2Work program, which offers off-site transitional duty with nonprofit organizations. He arrived nervous.

    “I was scared, I felt awkward, I questioned whether or not I could do this. But it’s like anything else that’s new or different. How do you know you can’t do it until you at least try? So, tat was my thing. I’ll go give it a try.”

    What happened next is the part Steven returns to most. His nonprofit supervisor walked him around on the first day, explained the different ways he could help, and let him choose.

    “She never put me in a position where I felt I couldn’t do the work… And then she said, ‘If you try it and it doesn’t feel right, we can try something else. Any way that you are able to help us will help us achieve our mission.’”

    The staff also made room for his medical care. They gave him flexibility to attend appointments and never made him feel bad about missing time. Steven returned that respect by giving as much notice as he could.

    Over time, the people around him started treating him as a colleague. Staff and other volunteers now bring him questions, because they have learned what he knows. Steven considers himself part of the team.

    The assignment also eased financial worry. “It’s a relief, you know, to be able to continue to earn my wage and keep my health insurance paid up instead of using up all my sick time,” he said.

    But what he describes most is the change in how he saw himself.

    “Once I got there, it was like shedding a new light. It showed me I can still do things and not have to go beyond my limits. So, it worked out wonderfully.”

    His nonprofit supervisor sees the same change. “We value Steven’s contributions and skills here, and I can tell he’s proud of the work he does,” she said.

    How Claims Adjuster Communication Gaps Leave Injured Workers Guessing

    Steven described his employer, doctors, and physical therapists as hands-on. His experience of the claims process was different, and this account is his own.

    He said he rarely had contact with his adjuster. Whoever handled his claim early on repeatedly denied recommended treatments. “All they did was deny, deny, deny,” Steven said. When we spoke, he could not name his adjuster. He had learned his employer was changing carriers only through a notification that came with a workers’ compensation check in the mail.

    “I don’t know who my adjuster is or who the new insurance carrier is. They haven’t reached out to introduce themselves, haven’t once checked in on where I’m at in this journey, or what the next steps might be.”

    What Steven wants is not complicated. “Consistent, honest communication is a ‘must.’ I shouldn’t have to guess who my adjuster is. I should be given an explanation when the suggested treatments keep getting denied or postponed or cancelled. On the work comp side of things, there are always more questions than there are answers.”

    Key Insight for Claims Professionals: What Steven describes wanting is simple: an explanation when treatment is denied or delayed, and a name to call.

    How Commute Distance Affects Modified Duty Assignments

    Steven’s one complaint about his assignment had nothing to do with the people. It was geography.

    “My physical therapy appointments are north of where I live, and the nonprofit is south of where I live. So, on the days I have to do both, it requires a lot of driving in opposite directions. Sometimes I’m on the road for an hour and a half.”

    His suggestion is practical. When an adjuster refers an injured worker to a return=to-work program, sharing the location of the worker’s medical appointments could help. An assignment close to home, and in the same direction as treatment, keeps the commute reasonable.

    What Support Meant for Steven’s Return-to-Work Journey

    Steven was released back to full-duty work in early October 2026. He plans to keep volunteering at the nonprofit.

    “Retirement is not far on the horizon for me, and this experience has been so fun, and so meaningful, that it would be something I’d like to go back to… I’ve really felt like I am useful, that I can still give something that’s valuable.”

    Looking back, Steven’s gratitude is specific. He is thankful to be surrounded by people who had his best interests in mind, who encouraged him to do what he could within his restrictions, and who showed him that his effort had meaning.

    He also wants to pass it on. “I wouldn’t wish an injury on anyone, but knowing what I know now, I’d want to be there for someone going through the same. I’d want to tell them to keep their head up, to have an open mind, and to trust the process.”

    What Claims Professionals Can Learn About Supporting Injured Workers During Recovery

    Steven’s story is not about one person who saved his recovery. It is about many people, doing small, concrete things, and one role that was missing.

    Support is made of specific actions.  A therapist who explained the plan honestly. A supervisor who offered a choice and a way out. A team that treated medical appointments as a priority. None of these required a special program or a large budget. All of them were remembered.

    The first voice from the workplace matters. Steven’s direct supervisor was not the one checking in, but the safety representative was, and he noticed. Research points in a similar direction. A study from the Institute for Work & Health and Monash University followed 869 injured workers with workers’ compensation claims in Victoria, Australia. It found that a supervisor’s supportive reaction to an injury can matter even more than the level of support that already existed in the workplace. Among workers surveyed three to four months after their time off began, those who reported a supportive supervisor reaction were 2.3 times more likely to be back at work for 28 days or longer than those who reported a negative one. The study looked at the supervisor’s reaction to injury itself, not later check-ins, but the lesson carries over: the first voice from the workplace shapes what follows. Someone should own that role, and every injured worker should know who it is.

    Other people’s kindness cannot replace the adjuster’s voice. Steven’s family, coworkers, employer, doctors, and nonprofit team all showed up. The person managing his claim did not, at least not in a way he could see. When treatment is denied, an explanation costs little. When a carrier changes, an introduction costs even less.

    An offer during a slow recovery needs context. Steven’s light-duty offer arrived while he was still in a sling and on a protocol built around caution. It worked out, but his first reaction was fear. A call before the Offer of Alternative Modified Work arrives, explaining how the assignment fits the worker’s restrictions and surgeon’s plan, could ease that fear before the worker walks in.

    Distance is part of the plan. A modified duty assignment that works on paper can still add up to hours of driving. Appointment locations are useful information when choosing an assignment.

    Key Takeaways for Claims Professionals, Employers, and Medical Providers

    • Introduce yourself and do it again when something changes. If the adjuster or carrier changes, tell the injured worker who the new contact is.
    • Explain every denial or dely. Even a short, plain explanation reduces the sense of being left in the dark.
    • Give the worker a voice in the work. Offering a choice of tasks, and permission to change course, helped Steven feel capable.
    • Make medical appointments easy to keep. Flexibility from a modified duty site shows respect for recovery.
    • Be honest about the recovery plan. Providers who explained the slow protocol built the confidence Steven needed for a second surgery.
    • Call before the offer arrives, especially after surgery. Explain how the assignment matches the worker’s restrictions and treatment plan.
    • Share appointment locations when choosing a transitional duty site. A reasonable commute helps the assignment succeed.
    • Encourage connection. Contact from coworkers who understand, and from someone at the employer who checks in regularly, helps an injured worker feel less alone.

    Steven’s message to professionals is short. “I shouldn’t have to guess who my adjuster is.” For the next injured worker, that is a problem worth solving.

  • Voice of the Provider – Osteointegration Introduction

    Voice of the Provider is a collaboration between Brooks Rehabilitation and WorkCompCollege.com and the name defines its purpose. Many stakeholders in work comp do not understand or appreciate all of the various clinical providers that help an injured employee return to and stay at work. Whether recovery from the injury / illness is easy or hard, there are clinicians along the way that utilize their education, expertise and experience to help.

    In this 1:35 episode, Josh is joined by Steve Pompilio, an amputee-focused physical therapist for 31 years. A brief introduction, with a surf board, to get you ready for this series on this unique rehab focus.

  • Benchmarking Your Education Investment: Which Number Are You Actually Comparing Against?

    Having just returned from several state annual work comp conferences, in speaking with training individuals a frequent question I heard was what do other organizations spend on training? It is a fair question. It is also a trap, because the answer depends entirely on which survey you open.

    Symptom versus finding

    These trainers have to deal with a CFO who noted  a specific article/review says, “We are below the industry average, so we are fine,” or “We are above it, so cut.” Either way, a single benchmark number is being treated as a verdict.

    The objective finding is that the published averages are not measuring the same thing, and none of them measures effect on claims performance. A training average describes what organizations spend. It does not describe what they get back.

    What the two sources actually say

    ATD reported in its 2026 State of the Industry summary that direct learning expenditure was $846 per employee in 2025, down from $1,254 in 2024. Formal learning hours rose from 13.7 to 16.7 per employee over the same period. ATD gave no explanation for the drop in the summary, and the summary does not report spending as a share of payroll. A one-year fall of about 32%, alongside rising hours, is more likely a change in who was surveyed or how costs were counted than a real collapse in spending. That is my inference, and it is flagged as one.

    The 2025 Training Industry Report from Training magazine reported $874 per learner, up from $774 the year before. It also split the figure by size: $468 for large organizations, $782 for midsize, and $1,091 for small. Hours per employee were 40, down from 47. The survey covered U.S. organizations with 100 or more employees.

    Read those side by side. One source says spending per person fell sharply. The other says it rose. One counts about 17 hours. The other counts about 40. Neither is wrong. They define spending, learners, and hours differently, and they sample different organizations.

    Why this matters for a claims operation

    Take a 50-adjuster unit. The table shows what the same headcount costs under each published figure.

    ItemAmountBasis
    50 adjusters at $846$42,300ATD 2026 State of the Industry, 2025 data
    50 adjusters at $874$43,700Training magazine 2025 report, all organizations
    50 adjusters at $782$39,100Training magazine 2025 report, midsize organizations
    50 adjusters at $468$23,400Training magazine 2025 report, large organizations
    Spread, highest to lowest$20,300$43,700 minus $23,400

    A $20,300 spread, on a unit this size, comes entirely from picking a different survey. Size matters too. The large-organization figure is lower per head because fixed costs spread across more people, not because large organizations value training less. Compare yourself only against your own size band and say which source you used.

    What no survey will tell you

    I searched for a published benchmark of training spend specific to claims adjusters or workers’ compensation operations and did not find a reliable one. APQC lists training and development benchmarks for insurance, but the public page names the metrics without giving values. If a vendor quotes you a claims-industry training average, ask for the source and the sample. If they cannot provide either, treat the number as an opinion.

    This is the honest limit of benchmarking. You can learn roughly what organizations spend. You cannot learn from a survey whether your spend is producing the claim outcomes you want.

    A better way to benchmark

    Use the published averages for one purpose only: to show that your request falls inside a defensible range. Then move the argument to the numbers you can verify yourself.

    1. Pick one source, one size band, and cite them in the request. Do not mix sources.
    2. Record your own spend per adjuster and hours per adjuster, defined the same way each year. Consistency beats comparison.
    3. Set the spend beside your scorecard: claim duration, reopen rate, attorney involvement, reserve accuracy, and first-two-year turnover.
    4. Review the pairing every year. A flat spend line with a worsening scorecard is a finding. So is the reverse.

    The sensitivity test

    Earlier posts in this series used a break-even frame, and it applies here. At $846 per adjuster, a 50-adjuster unit spends $42,300. WCRI’s October 2024 attorney-representation study found representation raised indemnity payments by $7,700 to $12,400 per claim, so the low end of that range means 5.5 avoided represented claims cover the whole amount ($42,300 divided by $7,700). That is a threshold to test against your own loss run, not a forecast. The same arithmetic shows why chasing a lower benchmark to save $20,000 is a poor trade if it costs even three represented claims.

    The takeaway

    Benchmark to stay credible. Measure to stay funded. A published average gets you into the conversation. Your own claim outcomes win it.

  • Federer Lost Nearly Half His Points. Your Injured Worker Remembers Every One.

    Roger Federer won almost 80% of the 1,526 singles matches he played as a professional. He won only 54% of the points.

    Let that sink in. A man with 20 Grand Slam titles and 310 weeks ranked number one in the world lost nearly half the points he played. (In baseball, failing 70% of the time at the plate can get you into the Hall of Fame.)

    During his 2024 commencement address at Dartmouth College, Federer explained why that statistic matters. In tennis, you must give everything to the point you’re playing. Once that point is over, win or lose, you have to move on. Whether you hit an incredible winner or made an embarrassing mistake, neither should dictate how you approach the next point.

    As he put it, “When you’re playing a point, it is the most important thing in the world. But the truth is, whatever game you play in life, sometimes you’re going to lose.”

    His comments caused me to think about something much bigger than tennis.

    How often do we allow yesterday to determine what we’re willing to attempt today?

    We’ve all experienced failure. A bad decision, a missed opportunity, a relationship that didn’t work, or an effort that fell short of expectations.

    Those experiences can teach us valuable lessons but can also convince us that trying again isn’t worth the risk. We begin anticipating failure before we’ve even started.

    Failure whispers, “Don’t try that again.”

    Interestingly, success can create a similar problem. When something has worked well in the past, we can become convinced it will always work. We stop questioning assumptions, resist new approaches, and gradually become complacent.

    When I first started warning about dangerous opioid prescribing and the need for a biopsychosocial treatment model, I heard the whispers. “We’ve always done it this way.” Polypharmacy was routine. Claims were financial transactions.

    Success whispers, “Don’t change anything.”

    Now think about an injured worker who has had a terrible workers’ compensation experience, or watched a coworker go through one. Perhaps an adjuster didn’t return phone calls to explain why the indemnity check was late. Maybe a physician dismissed legitimate concerns. It’s possible the employee felt like everyone involved was more interested in closing the claim than helping them recover.

    Now that employee suffers another workplace injury.

    Before the first appointment or conversation with an adjuster, they’ve already decided what will happen. Nobody will listen to them or believe them. They know for certain (because of their past experience) that everyone is looking for a way to take advantage of them.

    That isn’t necessarily an unreasonable reaction. Their distrust may have been earned. Psychologist Michael Sullivan’s research calls it perceived injustice, and it’s linked to longer work disability.

    Their distrust may have been earned through painful experience that has created perceived injustice which research links to longer work disability. As I wrote recently, distrust doesn’t begin with the denial.

    But what happened previously can become an obstacle to what might be possible today.

    We cannot expect someone to trust us because we tell them this time will be different. We must demonstrate it.

    That means returning phone calls, explaining decisions, listening without immediately becoming defensive, and treating the injured worker as a person rather than a claim number. Consistency builds credibility, which creates opportunities for trust, which can influence someone’s willingness to participate in recovery.

    We increasingly recognize that social determinants of health – things like financial stability, housing, access to healthcare, medical literacy, and social support – can influence recovery.

    The same is true of adverse childhood experiences, commonly called ACEs. The term came from a groundbreaking 1998 research paper, “Relationship of Childhood Abuse and Household Dysfunction to Many of the Leading Causes of Death in Adults.” Childhood abuse, neglect, household instability, and other traumatic experiences can have lasting effects on how people respond to stress, perceive threats, develop relationships, and manage adversity.

    An injured worker doesn’t shed that history before entering the workplace. Someone who has experienced repeated betrayal may struggle to trust authority figures. Someone who grew up with instability may perceive uncertainty about benefits or employment as especially threatening. Those are responses shaped by experience, not character flaws.

    Regardless of their source, risk factors are not destiny.

    People demonstrate extraordinary resilience, especially when they have meaningful support, appropriate resources, and relationships that help restore a sense of safety and control.

    Our responsibility isn’t to diagnose someone’s childhood or investigate their personal history. Instead, we need to recognize that every injured worker arrives with experiences we may know nothing about, but that will affect their resilience, recovery, and (for those who care about the bottom line) the total cost of a claim.

    Federer’s point isn’t that yesterday doesn’t matter. It matters enormously.

    His failures helped him improve. His victories demonstrated what was possible. But neither could win the next point for him.

    I think there’s an important lesson here for everyone involved in work comp.

    A difficult previous claim doesn’t guarantee another difficult experience for an injured worker. Recovery may still be possible, even when the path forward looks different from what they expected.

    For claims professionals and clinicians, an injured worker who has been distrustful, angry, or disengaged isn’t necessarily destined to remain that way. Our next interaction may be an opportunity to change the relationship by proving that we are worthy of their trust.

    None of this means ignoring legitimate trauma or pretending failure didn’t hurt. Positive thinking doesn’t overcome every obstacle. It simply means refusing to confuse a prediction with a certainty.

    We can’t change what happened yesterday. However, we can learn from it, acknowledge its influence, and make better choices because of it.

    Somewhere in your caseload today is an injured worker who already expects to be ignored. The next call you return is the next point.

    Their past is a lesson. It doesn’t have to be a life sentence.

  • Getting Work Restrictions Right: A Standard Every Work Comp Professional Must Know

    Why Claim Resolution Often Goes Off Track

    Obtaining a resolution for a compensable injury is the ultimate goal of every workers’ compensation professional. However, the path to closure is rarely a straight line. Between clinical hurdles, occupational rehabilitation issues, and administrative friction, the process is often bogged down by “tangential factors” that distract from the primary objective.

    A key component of this process is establishing a return-to-work (RTW) plan in a manner that is as safe and efficient as possible. Effective work restrictions must balance three critical elements:

    1. The safety of the injured individual.
    2. The physical ability to complete assigned tasks.
    3. Objectified clinical standards that ensure the employee’s long-term health is never compromised.

    The Problem: The “Vague Language” Trap

    I recently reviewed a file with poorly communicated work restrictions that created a domino effect of issues. It muddled the claim process, compromised the treatment plan, and delayed compliance from both the employee and the employer.

    The breakdown usually happens because of a lack of a standard format. We often see providers use non-specific terminology like “light duty,” which is virtually meaningless to an employer. There is a massive functional difference between “no lifting over 25 pounds” and the vague suggestion of “taking it easy.”

    The Provider as the Gatekeeper

    The foundation of any effective work restriction is a clear understanding of specific job standards. The treating provider acts as the gatekeeper. To do this job effectively, they must:

    • Request Functional Language: Move away from “light duty” and toward precise functional capacity (e.g., “cannot reach above shoulder height with the right arm”).
    • Review Job Descriptions: A provider cannot accurately restrict a worker if they do not know what the worker actually does. If a worker sorts eggs from a seated position, a “no prolonged standing” restriction is irrelevant.
    • Validate Correlation: Does the restriction actually match the injury? (For example, restricting upper extremity use for a stubbed toe is a red flag).

    The Employer’s Role: Preparation and Clarity

    Employers often miss opportunities for early RTW because they have not done the groundwork. An employer’s obligation is to ensure that restrictions are accurately and rapidly applied. This requires:

    • Comprehensive Job Descriptions: Including specific physical tests or requirements.
    • Modified Duty Blueprints: Having a plan for “meaningful work” before the injury even happens.
    • Direct Communication: If a restriction is unclear, the employer should feel empowered to call the provider (or the adjuster) for clarification rather than simply saying, “We can’t accommodate that.”

    The Claims Professional: The Connective Tissue

    As the claims handler, you are the link between the employer and the injured employee. You must be proactive rather than reactive.

    • Get the Job Description Early: Do not wait for a permanent impairment rating to ask what the worker does for a living. Have the job description in the file from Day 1.
    • Identify Mismatches: If the restrictions do not match the injury or the job description, pick up the phone. A quick call to the provider can often resolve a dispute before it turns into a litigated mess.
    • Utilize Case Management: If the gap between the provider’s intent and the employer’s capability is too wide, involve a Nurse Case Manager to act as a clinical conduit.

    The Bottom Line: Standards for work restrictions are not just more “bureaucracy.”

    They are a protection for everyone involved. When we use precise language and objective standards, we protect the employee from re-injury and the employer from administrative burden.

    By fostering forward-looking communication and educating the injured employee on the why behind their restrictions, we improve outcomes and reduce the likelihood of litigation. It is more than just paperwork, it is a demonstration of professionalism and a commitment to the recovery of the human being at the center of the claim.

  • Making Moves

    So here we are. Two major moves in one year.

    An office we’re being asked to leave and a home we’ve been waiting years to enter. Different journeys, same lesson: sometimes growth begins with letting go of what’s familiar and trusting what’s next.

    Last month, I changed two addresses. ReEmployAbility is relocating its headquarters, and after nearly two years of renovations, Phil and I are finally moving into our new home. On the surface, one is a business move, and one is personal. But the more I’ve reflected on them, the more I’ve realized they’re teaching me many of the same lessons about leadership, decision-making, patience, trust, and the people who help us navigate change.

    After seven years in our current office, we’re moving again.

    Moves are not new for us. As we’ve grown, we’ve relocated several times. But this one wasn’t part of the plan. In fact, I thought our current space would be our last move.

    I love this space.

    It’s where we’ve grown, solved problems, celebrated milestones, and welcomed team members and clients who have become friends. We celebrated our 20th company anniversary here. We navigated COVID together here.  We’ve hosted holiday parties and epic Halloween family events. We’ve watched employees earn promotions, pursue new opportunities, and begin exciting new chapters of their lives. We’ve welcomed new faces, said tearful goodbyes to others, and shared countless moments that make up the story of our company.

    Like most things that last for several years, it’s filled with memories.

    But our landlord sold the property, and soon apartments will stand where our office sits today.

    My initial reaction was probably the same reaction many leaders have when confronted with unexpected change. I saw it as a problem to solve and a major distraction from the work that mattered most.

    What does this mean? How quickly do we need to act? What are the risks? What’s the plan?

    Leadership often requires decisive action, but experience has taught me that not every challenge is solved by immediately charging forward. Sometimes the best decision is to accept reality, gather the facts, understand your options, and trust that an unexpected change may ultimately create opportunities you cannot yet see.

    As we began planning the move, something became very clear. This wasn’t the move I was making. It was a move WE were making.

    Our leadership team immediately stepped up. Employees took ownership of major initiatives. People volunteered to solve problems before they were asked. What could have easily become a burden became a reminder that leadership is not about carrying everything yourself. It’s about building a team capable of carrying the organization through change together.

    That lesson wasn’t limited to the office.

    It showed up again during our home renovation.

    After two long years, Phil and I are finally moving into our renovated home. Ironically, he was the one who saw the vision first. I had a much harder time seeing what the house could become. It took some imagination and more than a little convincing before I fully bought into the dream.

    Looking back, that feels a lot like leadership.

    Sometimes we know change is necessary long before we can clearly see the destination. We know we need to pivot, evolve, invest, or take a different path, but we don’t always have a crystal-clear picture of how everything will turn out. We move forward because we believe the vision (or our spouse does!) is worth pursuing, even when we can’t yet see all the details.

    What started as an exciting renovation quickly became an exercise in endurance.

    Over the past two years, we’ve navigated permitting challenges, design revisions, equipment delays, contractor schedules, furniture backorders, inspections, and countless unforeseen hurdles. Then, almost immediately after purchasing the house, Hurricanes Helene and Milton changed everything. What began as a renovation project quickly became a lesson in adaptability as storm-related disruptions created delays in contractors, permitting, inspections, scheduling, and nearly every aspect of the project. Timelines shifted, expectations had to be reset, and what we thought would take one year ultimately took two.

    At some point, every major project reaches a phase where the finish line felt no closer than it did months before. Excitement gave way to frustration. Progress felt invisible. Timelines shift. Expectations have to be reset.

    And then there’s decision fatigue.  Paint colors. Fixtures. Flooring. Furniture. Layouts.  OH MY!  You make hundreds of decisions and somehow discover there are hundreds more waiting for you.

    As much as I wanted to push harder, solve faster, and control the outcome, I learned a difficult truth: some things simply take the time they take.

    Patience isn’t passive. Patience is continuing to show up when progress feels slow. It’s trusting the process when the timeline disappoints you. It’s making the next right decision while acknowledging that some variables remain entirely outside your control.

    But patience alone isn’t enough. Patience requires trust. Trust in the destination. Trust in the process. And perhaps most importantly, trust in the people around you.

    Our designers, contractors, project managers, and countless other professionals brought expertise we simply didn’t have. The finished product is the result of talented people doing what they do best.

    The more I thought about it, the more I realized both moves were teaching the same lesson.

    No meaningful transformation happens alone.

    Whether you’re moving a company, renovating a home, launching a new technology initiative, or leading organizational change, success is rarely the result of one person’s effort. It comes from the collective contributions of people who bring different perspectives, skills, and expertise to the table.

    In the office move, it was our leadership team, employees, partners, and colleagues who helped move the vision forward.

    In the home renovation, it was designers, contractors, project managers, and craftsmen who turned ideas into reality.

    The same principle applies to every successful organization. None of us reach the next level alone. We get there because of the people who stand beside us, challenge us, support us, and contribute their talents to something bigger than themselves.

    Another lesson from this season of change is that change creates clarity.

    Whether you’re packing up an office or moving into a new home, you’re forced to make decisions. What stays? What goes? What deserves a place in the future?

    The same thing happens in organizations.

    Over time, businesses accumulate processes, traditions, habits, assumptions, and initiatives. Some continue creating value. Others remain simply because they’ve always been there.

    Periods of transition provide a unique opportunity to evaluate both.

    Not every transformation is about adding something new. Sometimes growth comes from having the discipline to let go of what no longer serves the mission. Every move, whether personal or professional, forces us to decide what is worth carrying forward.

    Perhaps the biggest lesson of all is that buildings don’t create culture. People do.

    I’ve loved this office. We’ve become attached to the building because it has been the backdrop for an important chapter of our story. But when I think about what made it special, it wasn’t the walls, the conference rooms, or the address.

    It was the people.

    It was the trust we built, the challenges we navigated, the milestones we celebrated, the laughter we shared, and the mission that united us. Culture doesn’t live in a building. Culture travels with the people who create it.

    The same is true at home.

    After two years of renovations, delays, disrupted routines, and more decisions than I can count, I’m reminded that a house doesn’t become a home because of beautiful finishes or updated spaces (although that doesn’t hurt!). Home is where your people are. It’s where family gathers, traditions are created, and memories are made and I can’t wait to make new ones starting with our first holiday, Thanksgiving.

    As leaders, we naturally focus on the logistics of change. We think about timelines, budgets, risks, plans, schedules, and execution. Those things matter. But what matters even more is maintaining trust, protecting morale, and helping people remain connected to the vision during the long stretch between where they are and where they’re going.

    When I look back on these two moves, that’s the lesson I’ll remember most.

    The office move wasn’t really about relocating a company. The home renovation wasn’t really about construction. Both were lessons in leadership. Both required making decisions with incomplete information, adapting when circumstances changed, exercising patience when progress felt slow, and trusting people whose expertise was greater than my own.

    Most importantly, both reminded me that every meaningful transformation is ultimately a people story.

    This year I’m making two major moves. One I didn’t choose. One I couldn’t wait for.

    And while the addresses are changing, the things that matter most are coming with me.

    The relationships. The culture. The lessons. The memories.

    Because every major move eventually asks the same question: What are you carrying forward?

  • The “Domino Effect” of Spinal Fusion: Navigating Adjacent Segment Disease

    How Spinal Fusion Can Create New Complications

    The words “spinal fusion” can represent a significant problem in addressing workers compensation cases. With the assumption that the need for a lumbar fusion has been adjudicated, and the perceived need is a function of the compensable event, one must realize that in an effort to address these pain complaints, a solidly healed spinal fusion may ameliorate the symptomology (or relieve the symptoms noted). What needs to be incorporated into the mindset of the claims professionals is that with this fusion, normal spinal anatomy is compromised, and the stressors normally encouraged at the level(s) involved is translated either above or below.

    Red Flags for Adjacent Segment Diseases

    Therefore, one of the long-term unfortunate consequences of a spinal fusion is a disease process known as adjacent segment disease. Clearly, if there is adjacent segment disease identified at the time of injury, this is a clear indicator of a long-standing, pre-existing, and unrelated comorbidity. However, if this particular pathology is identified months or years after the noted fusion, this represents a significant complication. The clinical literature notes that between 5% and 30% of the patients will develop this process after spinal fusion.

    This is not a new disease; however, this diagnosis represents an additional degenerative change in the region of the spine compromised by the surgical fusion. One must be clear that the pathology is not limited to x-ray findings alone; the noted findings must be combined with appropriate clinical examination demonstrating objectified symptomology (or clinically confirmed symptoms) at the proximal or distal level. To be clear, this complication can occur months or years after the surgical intervention.

    In Texas, the clinical standard is that all care reasonably required to address the sequelae of the compensable event must be treated. The original injury must be a “producing cause” of the current pathology.

    Therefore, a successful lumbar fusion, one that has noted to have reached maximum medical improvement, has been assigned an impairment rating, and the claim has been closed; this individual can return seeking an additional surgical intervention to address this pathology. And if adjacent segment disease has been objectified, you as the claim file handler must engage this diagnosis and provide appropriate treatment.

    Questions That Must Be Resolved

    If such a scenario lands on your desk, a careful analysis of all cogent facts must be completed to ascertain that this is clearly adjacent segment disease that has been objectified both from a physical examination perspective, and a diagnostic perspective, and is clearly a function of the compensable injury sustained. One must confirm the original injury, confirm that surgical intervention with a solid fusion had occurred, that the pain complaints are at a different level than the original injury, and the identified degeneration of an adjacent level was not previously symptomatic. While not ruling out this diagnosis, a careful clinical assessment needs to be obtained to ascertain if this particular finding is in fact related or a sequela of the compensable event.

    One must ensure that the detailed clinical history provided includes several factors. These would include a clinical analysis of degeneration at adjacent level before the fusion, are the current symptoms anatomically consistent with the adjacent segment (note the nerve root function and corresponding findings), is there a cogent clinical argument explaining and linking the previous fusion to the current newer pathology. An additional consideration is whether there are noted comorbidities such as age, obesity, tobacco consumption, multiple level fusions or other risk factors. One must note if all non-operative options been fully explored.

    As soon as this file lands on your desk, initiate a comprehensive, evidence-based medicine review so that the appropriate determination of adjacent segment disease can be established as opposed to a coincidental degenerative pathology.

    The Bottom Line on Adjacent Segment Disease

    Bottom line, adjacent segment disease is very real. However, it is not an automatic or inevitable sequela of lumbar fusion surgery. Your investigation has to include a careful analysis of the anatomy involved, the biomechanics, the clinical presentation, and timing of the symptomology. If you, as the adjuster, fully understand adjacent segment disease, and ask the appropriate questions, you will be in a better position to assign medically defensible claims decisions.

  • AI Saved You 10 Hours This Week. What Did You Do With Them?

    Your AI tool just turned a two-hour task into 20 minutes. Congratulations. Now, what happened to the other hour and 40 minutes?

    New research from Wharton suggests many organizations aren’t asking. They’re counting the hours saved instead of what those hours produce.

    Every technological transformation has promised to make us faster, more productive, and more efficient. Many have delivered (sometimes in ways that nobody originally envisioned).

    Over four decades in technology, I’ve learned that just because technology makes a task easier doesn’t mean it makes the outcome better. That’s why every business leader, risk manager, and workers’ compensation professional should pay attention to Wharton’s latest study.

    Wharton recently released its fourth annual study of enterprise AI adoption, The Adaptive Advantage: Who’s Winning with AI and How, conducted with GBK Collective. Researchers surveyed 1,416 people at large U.S. companies, from C-suite executives to entry-level employees. I’ll share my takeaways below, but I’d encourage every leadership team to read the full report.

    The adoption numbers are impressive.

    • 62% of managers report using AI daily
    • 91% use AI more than weekly
    • 73% say AI has significantly changed their workflows

    We’re well beyond the days when AI was something interesting to experiment with during lunch. It’s becoming part of how organizations operate.

    While 80% report positive returns from AI investments, only 28% report strongly positive returns. And just 7% of organizations demonstrate success across all three measures Wharton identified: proving value, transforming workflows, and aligning the organization.

    Organizations are adopting AI at extraordinary speed. They’re spending money, changing processes, and introducing new tools. But relatively few are putting all the pieces together. Using AI and succeeding with AI are two very different things.

    One statistic particularly deserves attention.

    Forty percent of departments measure AI’s return on investment by hours saved, yet only 27% use net-new revenue as a measure.

    Saving time is certainly valuable. I use AI daily for both professional and personal needs. From developing content to crafting meeting takeaways to simplifying research, I can attest to its power. And more than once, I’ve caught it being confidently wrong.

    So, back to that hour and 40 minutes. Did the quality improve? Did the customer receive better service? Did the employee use that additional time to solve a more important problem? Or did we simply get the same result faster?

    Wharton found that 35% of departments measuring at least one growth-related outcome reported strongly positive returns, compared with just 13% of those measuring efficiency alone.

    Whether correlation or causation, that difference is hard to ignore.

    There’s a difference between improving productivity and creating value. I suspect many organizations haven’t fully considered it.

    Imagine a claims adjuster using AI to summarize medical records. Instead of spending an hour reviewing documents, the adjuster receives a summary in minutes. That’s a tangible efficiency improvement.

    But did the summary accurately identify the important medical issues? Did it recognize conflicting information? Did the adjuster verify the output? Did that saved time translate into better communication with the injured worker, a more thoughtful claim strategy, or a faster return to work?

    Now consider a risk manager using AI to identify emerging workplace safety trends. If technology helps recognize a pattern of injuries before another employee gets hurt, that’s not efficiency. That’s an employee who didn’t get hurt.

    The same applies to identifying claims that are beginning to deteriorate, improving employee training, or helping smaller organizations access capabilities they previously couldn’t afford. The real opportunity isn’t simply automation, but using technology to improve decisions, prevent problems, and produce better human outcomes.

    Then there’s the finding on agents.

    Sixty-seven percent of departments report using AI agents in some form. These are systems that can go beyond answering questions to perform tasks or take actions, such as sending a denial letter or setting a reserve. Only 17% report allowing agents to operate without someone approving every step.

    We’re moving from AI that recommends to AI that acts.

    What happens when an AI system influences a medical treatment recommendation, a claim reserve, or a decision about an employee’s benefits? Who …

    • verifies the information?
    • recognizes an error?
    • is accountable when something goes wrong?

    Oh, and who keeps track of your vendors’ use of AI?

    I’m not convinced most organizations are developing the knowledge, policies, oversight, and accountability necessary to use AI responsibly.

    Wharton’s research reinforces that concern. The report found that organizational alignment requires at least four of five factors: adequate AI training, a clear long-term vision from leadership, meaningful employee choice over how and when to use AI, people and processes that don’t hold the department back, and little resistance among colleagues. Notice that none of them is about the software.

    And there’s a telling gap on the first one: 78% of leaders believe employees receive adequate AI training. Only 56% of employees agree.

    Successful implementation involves more than purchasing software. It requires changing workflows, educating employees, establishing expectations, and aligning leadership around a common purpose. That’s a management challenge, not simply an IT project.

    Next week, I’ll be in Sacramento delivering the keynote at the California Alliance of Self-Insured Groups’ annual conference. My presentation is titled “AI Is Already in Your Organization. The Only Question Is Who’s Controlling It.”

    I chose that title deliberately.

    Whether you’re running a self-insured group, managing claims, operating a business, or providing services to employers, AI is probably influencing your operations already.

    Every leader should be able to answer four questions: Where is AI being used? What is it allowed to do? How are we measuring its value? Who’s responsible for the results? In reality, every employee should be asking them too.

    I’m an optimistic realist. There are certainly challenges and unknowns as AI becomes more powerful at an ever-increasing pace. However, I believe AI presents extraordinary opportunities.

    But enthusiasm without discipline isn’t a strategy. Neither is measuring success exclusively by how many hours we’ve saved.

    Here’s where I’ve landed: our goal for AI shouldn’t be to make people unnecessary. It should be to make people more capable.

    So the next time someone tells you how much time AI is saving your organization, ask a follow-up question: What are we doing with that time, and how do we know the results are better?

    Hours saved is a number. An injured worker who returns to work sooner is an outcome. Start measuring the second one.

  • Voice of the Provider – Game of Inches

    Voice of the Provider is a collaboration between Brooks Rehabilitation and WorkCompCollege.com and the name defines its purpose. Many stakeholders in work comp do not understand or appreciate all of the various clinical providers that help an injured employee return to and stay at work. Whether recovery from the injury / illness is easy or hard, there are clinicians along the way that utilize their education, expertise and experience to help.

    In this 3:12 episode, Josh compared the end of a difficult clinical day with the movie “Any Given Sunday.” The margin of error is slim (“inches”). A positive letter from an injured worker’s mother helped him remember to fight for every victory, however small they may be.

  • He Was Brilliant. Addiction Didn’t Care.

    Gerald-Mark (Jerry) Breen had an IQ of 146. He earned a PhD in Health and Public Affairs. He published 30 articles and three books by age 29, one of which was cited by Supreme Court Justice Samuel Alito. He was a co-author of Improving the Quality of Care in Nursing Homes (Johns Hopkins University Press). He was a teacher. He was an accomplished classical pianist.

    By almost any measure society uses to define success, Jerry was extraordinary.

    But there was something his intelligence couldn’t overcome: addiction.

    I recently had a deeply personal conversation with Bonni Breen, a registered nurse with more than 30 years in workers’ compensation. Because I’ve spent more than two decades speaking out against inappropriate opioid prescribing, she asked me to help share her son’s story, in the hope that someone else might recognize the warning signs before it’s too late.

    Jerry’s challenges began early. He struggled with ADHD as a child. At age 10, he lost his father, leaving Bonni to raise him and his two brothers. He also received treatment for obsessive-compulsive disorder. What the CDC calls ACEs (adverse childhood experiences) were part of his foundation.

    But a résumé and a diagnosis don’t tell you who Jerry was. A close friend from his years in Hawaii remembers an energy that was “infectious.” At a local brewery, Jerry would walk over to a tarp-covered piano that was clearly off-limits, pull the tarp off, and start to play. He wrote so quickly and fluently that his friend teased him about a ghost whispering in his ear. His students loved how freely he gave his help. And he talked about home. “‘My mom’ figured often in his conversations,” his friend wrote, “and Skyler, his dog.”

    His exposure to opioids began with something seemingly ordinary: an ingrown toenail. What followed was anything but ordinary.

    Despite his remarkable intellectual abilities, Jerry developed an addiction that increasingly controlled his decisions. He sought prescriptions from multiple physicians and pharmacies with no objective underlying pain that would require opioids. He underwent medical procedures to obtain medications. He completed two rehabilitation programs and spent years in counseling.

    His mother watched it unfold. Bonni understood medications. She understood healthcare. She understood the dangers. And she repeatedly warned her son. So did a physician in Wisconsin.

    Jerry knew the dangers, too. One of his favorite quotes, Bonni recalls, now feels painfully ironic: “To neglect your health is to accept illness as a friend.”

    But Jerry believed he was smarter than the drugs. No one is.

    On March 28, 2010, Bonni lost her son.

    Jerry’s story shows what happens when physicians and pharmacies operate in separate information silos. Multiple doctors and pharmacies. Multiple opportunities to recognize what was happening. And a mother who knew exactly what she was witnessing but couldn’t make it stop.

    In 2010, nothing required Jerry’s doctors to check what the others were prescribing. Gaps like these are why I spent years advocating for drug formularies and prescription drug monitoring programs, including California’s SB 482, signed into law in 2016, which requires prescribers to check a patient’s controlled-substance history before prescribing opioids and other controlled substances. Laws like that exist because of stories like Jerry’s.

    Jerry sometimes called Bonni 20 times a day. Imagine being that mother. Knowing your son is struggling, recognizing the danger, loving him desperately, warning him repeatedly that his addiction could kill him. And yet, despite all of that, unable to change the trajectory.

    We sometimes underestimate how helpless families can feel when someone they love is trapped in addiction. We assume that if the person were smarter, stronger, more disciplined, or more aware of the consequences, they would simply stop.

    Jerry’s life challenges every one of those assumptions:

    • Intelligence wasn’t enough
    • Education wasn’t enough
    • Accomplishment wasn’t enough
    • Even repeated warnings and rehabilitation weren’t enough

    Addiction is not a contest of intellect. Recovery requires more than willpower. Addiction doesn’t care about your occupation, education, income, IQ, or who pays for it. It certainly doesn’t care how much your mother loves you.

    Bonni cannot change what happened to Jerry. For years, she couldn’t tell Jerry’s story without breaking down. Today she can, and she’s telling it in the hope that another family can have a different ending.

    Perhaps a parent will recognize the warning signs sooner. Perhaps someone struggling with addiction will acknowledge that they need help. Perhaps a physician will look more carefully at prescription history. Perhaps a claims professional will question whether continued opioid therapy is helping someone recover or creating another problem.

    Every time Bonni hears Beethoven’s “Für Elise,” she believes Jerry is sending her a message from heaven.

    Jerry was brilliant. He was accomplished. He was loved. He was somebody’s son.

    Addiction didn’t care.

    If someone you love is struggling, you don’t have to figure it out alone. SAMHSA’s National Helpline (1-800-662-4357) is free, confidential, and available 24/7.